Conference Room Furniture Planning Tips

Read these 7 Conference Room Furniture Planning Tips tips to make your life smarter, better, faster and wiser. Each tip is approved by our Editors and created by expert writers so great we call them Gurus. LifeTips is the place to go when you need to know about Office Furniture tips and hundreds of other topics.

Conference Room Furniture Planning Tips has been rated 1.4 out of 5 based on 7 ratings and 1 user reviews.
What Should I Consider for Conference Chairs and Tables With a Multi-Use Meeting Room?

Choices for Conference Chairs and Tables With a Multi-Use Meeting Room

Multi-use conference rooms can sometimes be a bit of a challenge when you consider how to best furnish the space. Often, a brief priority checklist can help you select the best conference chairs and conference tables for this important room. Consider ranking and evaluating the following issues.

  • What are the most popular uses for your conference room?
  • Is the conference room used more for “working” meetings or “ceremonial” activities?
  • Do the meetings held tend to be for longer conferences or for shorter time periods?
  • Is the meeting room also used for audio/visual presentations?
  • Does the room often host senior executives, outside VIP's, and/or elected officials, both local and national?
  • Does your company support a consistency of furniture for image and/or branding reasons? Or – does the firm encourage a policy of individuality in furniture choices?
The answers to these questions might allow you to decide much as Sherlock Holmes identifies the criminal: After you eliminate everyone who couldn't have committed the crime, the person left must be the perpetrator. This type of checklist operates much the same way. Knowing the activities that take place in your multi-use room will often indicate the right conference room furniture you should consider. The choices of a small or large conference table, stack chairs, overstuffed chairs, or rolling portable chairs, and the quality and construction of the executive conference table should be narrowed to a manageable few.

Why Do Some Business “Experts” Prefer a Round Conference Table to a Rectangular One?

Why Some Business Experts Prefer a Round Conference Table to a Rectangular One

There are four primary styles of conference tables. At times, you might see some more “exotic” designs, like U-shaped, V-shaped, or horseshoe-shaped tables, but these are rare. The prevalent types of conference room furniture are round, oval, rectangular, and boat-shaped.

Many business change experts, management theorists, operations consultants, and executive psychologists recommend using a round conference table when possible. It is sometimes inconvenient, if not impossible to use this style of meeting room furniture because of room dimensions and architecture. A longer, narrow conference room may prohibit the effective use of a round conference table.

The reason so many knowledgeable people recommend – whether discussing a small or large conference table – the round style: Because there is no “head” or “foot”. This can be important psychologically. Rectangular tables, by definition, have smaller ends than their sides. These naturally form a “head of the table” position, implying superiority in one form or another. Those that want to create this environment should use rectangular or boat-shaped conference tables.

Those wanting to create a more team-oriented atmosphere, allowing equals to work together to achieve goals and objectives should strongly consider using a round conference table. The shape forms a unified “circle” of peers, subconsciously creating a stronger feeling of working together to reach success.

With a 21-Member Board of Directors, What Are Some Choices in a Large Conference Table?

Large Conference Table Choices and Styles

Most experts recommend Board of Director “ideal” numbers at around seven to eleven members. Yet, many companies have much larger Boards for reasons of necessity or tradition. Obviously, in these instances you need a large conference table (and an even larger conference room). Regardless of your affinity for an “every Board Member is created equal” philosophy, few rooms are large enough to accommodate a large round conference table comfortably seating a Board of Directors.

However, you have some excellent choices to seat a large Board or Committee.

  • Rectangular conference tables can be found in all sizes, including those that will comfortably seat large groups. You can find these in almost any style and combination of materials to match all corporate furniture styles.
  • Oval conference tables are often a perfect choice. They are appealing with rounded corners instead of the sharp right angles of rectangular conference room furniture. The “softer” corners, along with complementing the often-rounded backs of your conference chairs, allow an extra person or two to sit more comfortably than might be possible with a rectangle.
  • Boat-shaped conference tables offer the same “softer” image and comfortable seating for more attendees. A boat-shaped executive conference table bows out in the middle, providing more seating and workspace, while offering a pleasant, professional appearance. The bowed portion often equals the ability of an oval table by allowing an extra portable chair or two to be added comfortably to your larger Board and committee meetings.
Effective meeting rooms that need to accommodate large groups require conference tables that are both attractive and deliver the ability to comfortably seat people with appropriate workspace. The way your executive conference table “interacts” with your meeting room is critical and can enhance the effectiveness of the attendees.

What Should I Consider When Looking for an Executive Conference Table?

What to Consider When Looking for an Executive Conference Table

Your options of executive conference tables are many. You should, however, consider a number of factors to use your conference room furniture to its most appealing and effective limits.

  • Consider an executive conference table that reflects your company's image and branding efforts. For example, if your office furniture designs are all contemporary styles, in lighter woods, traditional meeting room furniture in dark woods, like walnut or mahogany, might hamper your overall office design goals.
  • Consider the size and dimensions of your conference room. For instance, a fabulous round conference table that is too large for your room, causing all attendees to be in imminent danger of hitting a wall or a door, is inappropriate and will lose all of its otherwise wonderful appeal. Even if you need a large conference table, you should probably consider rectangular or boat-shaped conference tables to bring your room back into proper perspective.
  • Consider the quality you need based on the level of usage your room receives. For example, if you're having budgetary issues and your conference room has only rare or sporadic use, you might consider choosing impressive looking meeting room furniture at a bit lower quality (and corresponding lower prices). Conversely, if your conference room furniture is used often for staff, committee, customer, elected official, and senior management meetings, your executive conference table should be high quality and constructed of materials that will last and require minimum maintenance.
Conference tables and other meeting room furniture should be a combination of taste, character, professionalism, and durability. Meetings and conferences often lead to important corporate, marketing, and/or customer decisions. Those making these decisions should operate in a pleasing and effective environment.

Are There Aluminum Chairs That Are Considered to be Luxury Meeting Room Furniture?

Luxury Meeting Room Furniture Includes Aluminum Chairs, Too

Aluminum, whether in a brushed or polished finish, is a popular component of contemporary meeting room furniture. You can find all varieties of aluminum chairs in quality levels from inexpensive to very expensive. Your choice of luxury conference chairs and tables usually depends on personal or company preference.

For example, if your style tends toward ultra-contemporary, you can find aluminum conference chairs in 22nd century designs, some of which are stack chairs, too. The only other consideration with these styles is comfort. If your prime consideration is luxury “look” and not comfort, you'll find a number of good choices. Should the comfort factor also be important, you'll need to be a bit more discerning to find those aluminum-based chairs that are sufficiently padded to deliver a soft seating experience.

You can also find luxury rolling conference chairs in combinations of aluminum, leather, fabric, and mesh materials. Should your conference room often involve training sessions, board or committee meetings of long duration, or audio/visual presentations, rolling, more portable chairs tend to be more comfortable and useful. Check with conference room furniture experts, like, to see wonderful selections of styles and aluminum combinations. You can often match executive conference tables with aluminum accents to your preferred conference chairs to create a luxury meeting room.

How Can We Make Our Conference Room Furniture More Appealing and Effective?

How to Make Your Conference Room Furniture More Appealing and Effective

Effective conference room furniture is typically appealing and tasteful. While one style of executive conference table will not appeal to everyone, there are many options for design and quality of meeting room furniture. Because meeting rooms, by definition, typically have “transient” users, some important features help make conference tables, conference chairs, and other elements both appealing and effective for a meeting room.

  • Low maintenance . To keep your conference room furniture looking good and ready for the next meeting, you'll want low maintenance tables, chairs, and accessories.
  • Tasteful and professional. Regardless of the typical uses for the room, you should maximize high-level professionalism. Typically, you'll opt to avoid cutting-edge meeting room furniture and install classic, traditional, or contemporary items.
  • Avoid over-crowding the room. Few actions can reduce the appeal and efficiency of quality conference tables and chairs more than stuffing otherwise tasteful pieces into a room too small to handle them. Normally, you will lose the natural appeal and reduce the effectiveness of even the best, most professional furnishings.
  • Keep the conference room clean. A neat, orderly meeting room will highlight the quality and appearance of your conference chairs and executive conference table.
Always consider your company's image, the users of your conference room, the size, and the design of your meeting room furniture. With quality conference room furniture, you'll be proud to host meetings with all levels of attendees, from new employees to VIP's.

What Are Some Good Choices for Meeting Room Furniture?

Some Good Choices for Meeting Room Furniture

While there are many – some might contend that there are too many, at times – wonderful choices for meeting room furniture, it is important to understand the type of room you have and the type of occupants you will attract. These two components will often indicate, if not almost dictate, the type of conference room furniture you choose. Additionally, you have to be more diligent if your conference room must perform more than one function.

For example, you need to have a breakfast meeting in the morning, a training seminar in the afternoon, and a professional Board meeting in the evening. You will want conference room furniture that is not only versatile, but also tasteful, comfortable, and professional. Whether the breakfast meeting is with the mailroom staff or a U.S. Senator, your meeting room furniture should be tasteful and comfortable. Whether your training seminar involves newly hired staff or senior management, you want your conference tables to be utilitarian and work-friendly. As your space morphs into a Boardroom, your executive conference table must exude professionalism and elegance.

The style of your meeting room furniture is not typically a critical issue; the ability to accomplish the goal of management with the room is paramount. Conference room furniture style might have importance if your company has a program regarding consistency of style (traditional, contemporary, classic, etc.). Better furniture experts, like, can help you select the quality, flexibility, and design for your meeting room furniture that has the “personality” you need to have a successful conference room.

Not finding the advice and tips you need on this Office Furniture Tip Site? Request a Tip Now!

Guru Spotlight
Mary White